How can an ECM system like THESIS protect your organisation’s data security?

The security of your organisation’s data is about more than protecting against threats and ensuring cyber security. Employees can unwittingly put data at risk by storing in vulnerable cloud systems, locally or on mobile devices. There is an argument for reducing risk at source by protecting the document/data rather than its location, and organisations are doing this by using an Enterprise Content Management System (ECM) such as THESIS.

How can organisations use THESIS to look after the security of their data?

 

User roles and assigning roles

User permissions can be set up to assign access and edit rights to documents based on individual users, groups or authority levels. The data an individual can access within one document can be restricted based on their authority level.

Data

Managing your data in a central repository reduces the risk of data loss. With THESIS, organisations can index documents and use full text-search to ensure documents are easily searchable and accessible to all stakeholders who require them. Documents can also be assigned to specific users to protect confidential information.

Documents can be scheduled to automatically archive after a specific period of time to protect content.

To increase visibility and transparency, all documents and workflows can be digitally time-stamped through full audit logs showing edits by user to ensure that compliance obligations can easily be maintained.

File versioning

THESIS can automatically manage version-control to minimise the risk of data loss and maintain a trackable log of amendments to documents.

Compliance

Through managing user access rights, restricting data access based on confidentiality and workflows supported by audit logs, it is easy to maintain compliance and good governance with THESIS.

 

To find out more, get in touch today at thesis-ecm@haulmont.com or call 020 3214 5110.